APPROVAL OF MINUTES

6. APPROVAL OF MINUTES

Description

N/A

Recommendation

That the November 14, 2006, (Monthly Work Session), November 21, 2006, (Reorganization of the Board), November 21, 2006, (Regular Board Meeting) minutes be approved.

APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

7. APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

Description
N/A

Recommendation
That the Instructional/Classified Personnel Report be approved.   
Attachment: December 12, 2006 Regular B.rtf
Attachment: December 12, 2006 Revised A.rtf
Attachment: December 12, 2006 Addendum .rtf

RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

8. RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

Description
Reassignment of students to schools within the county have been approved by the administration or recommended by the Student Reassignment Appeal Board, in accordance with policies of the School Board.  They are presented for formal ratification.



Recommendation
That the reassignment of students to schools be ratified as presented.
Attachment: rptBoardDate December 12.pdf

AGREEMENTS/CONTRACTS

9. CONTRACT RENEWAL FOR THE GALLUP ORGANIZATION

Description

Since January 2005, the Sarasota County School District has contracted with the Gallup Organization to provide and maintain all hardware, software, programming and research for a web-based teacher insight interview designed to assess teacher talent.

Recommendation

That the School Board approves the contract between the Gallup Organization and the School Board of Sarasota County, Florida.

Attachment: Gallup Renewal.doc

10. APPROVAL OF THE CONTRACT FOR OCCUPATIONAL THERAPY SERVICES BETWEEN THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA, AND DAWN BEAR

Description

Ms. Bear will be providing occupational therapy services at Oak Park school for the remainder of the 2007 school year.  Due to the high demand of Ms. Bear's services, her contracted amount will exceed $25,000 for the school year which will require School Board approval.      

Recommendation
That the contract for occupational therapy services between the School Board of Sarasota County, Florida, and Dawn Bear, in the amount of $29,680.00, be approved as presented.

GRANTS

11. APPROVAL OF THE THIRD GRADE MUSICAL GRANT APPLICATION TO THE AIRBORNE TEACHER TRUST FUND

Description
COMPETITIVE: Grant funds will provide students with a unique interdisciplinary experience as well as opportunities that foster teambuilding and character development.

Recommendation
That the School Board of Sarasota County approve the Third Grade Musical grant application.

12. APPROVAL OF THE CHOICE EXPANSION AND REPLICATION GRANT APPLICATION TO THE FLORIDA DEPARTMENT OF EDUCATION FOR THE SARASOTA SCHOOL DISTRICT

Description
CONTINUATION: This grant will fund school choice open enrollment activities; specifically, parent notice and marketing activities, transportation costs, and processing of forms will be maintained or expanded.

Recommendation
That the School Board of Sarasota County approve the Choice Expansion and Replication grant application.

FIELD TRIPS

13. APPROVAL OF THE RIVERVIEW HIGH SCHOOL VARSITY CHEERLEADERS FIELD TRIP TO ATLANTA, GEORGIA, ON DECEMBER 27, 2006 THROUGH DECEMBER 31, 2006

Description
The Riverview High School varsity cheerleaders have been invited to participate in the nationally televised Chick-Fil-A Peach Bowl in Atlanta, Georgia.  The cheerleaders will participate in the parade and pre-game and half time activities.

Recommendation
That the Riverview High School varsity cheerleaders field trip to Atlanta, Georgia, on December 27, 2006 through December 31, 2006 be approved.

EXPULSIONS

14. EXPULSION CASE NO. 06-281

Description

Board Rule 5.34(4), permits the Board to hold in abeyance the expulsion of a student if the student participates in a recognized alternative-to-expulsion program.  This student has had continued positive drug tests at the Triad Program and her expulsion is being requested to be reinstated.

Recommendation

That the abeyance of Expulsion Case No. 06-281 be rescinded per School Board Policy 5.34(4).

 

Attachment: EXPULSION CASE NO. 06-281.doc (Confidential Item) 

15. EXPULSION CASE NO. 07-100

Description
The student listed in Expulsion Case No. 07-100, is in violation of an accepted Expulsion Settlement Agreement for alternative school placement.  On October 17, 2006, the student listed in Expulsion Case No. 07-100, violated School Board Policy 5.322, Prohibition Against Use, Sale, or Possession of Alcohol or Drugs.  It is the recommendation of the Superintendent that the student be expelled from the Sarasota County Schools until October 15, 2007.

Recommendation
That in accordance with provisions of Sections 1006.07(1)(a)(b), Florida Statutes and School Board Policy 5.34, the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 07-100, to expel the student referenced therein from the Sarasota County Schools be approved effective immediately for the remainder of the 2006-2007 academic year, the 2007 summer session until October 15 of the 2007-2008 academic year.
Attachment: EXPULSION CASE NO. 07-100.doc (Confidential Item) 

16. EXPULSION CASE NO. 07-105

Description
The student listed in Expulsion Case No. 07-105, is in violation of an accepted Expulsion Settlement Agreement for alternative school placement.  On October 24, 2006, the student listed in Expulsion Case No. 07-105, violated School Board Policy 5.34(1)(d), Theft.  It is the recommendation of the Superintendent that the student be expelled from the Sarasota County Schools until May 30, 2007.

Recommendation
That in accordance with provisions of Sections 1006.07(1)(a)(b), Florida Statutes and School Board Policy 5.34, the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 07-105, to expel the student referenced therein from the Sarasota County Schools be approved effective immediately for the remainder of the 2006-2007 academic year.
Attachment: EXPULSION CASE NO. 07-105.doc (Confidential Item) 

MATERIALS MANAGEMENT

17. APPROVAL TO AWARD RFP #6185 FOR ENERGY CONSERVATION CONSULTING SERVICES

Description

Proposals to provide 'Energy Conservation Consulting Services' were received from two vendors on June 1, 2006.  The proposal of Energy Education, Inc., was the best proposal meeting the advertised specifications.  This proposal is for a period of five years beyond a six month training period.  Costs for these services will be payable from the savings generated by the program.  The fee due for the services is 35% of the gross savings, only payable if the savings are realized.  Two district employees will be utilized as Energy Educators. 

Recommendation
That the proposal of Energy Education, Inc. to provide 'Energy Conservation Consulting Services' in the amount of 35% of gross savings (cost avoidance), be approved for award and purchase.
Attachment: EnergyUtilitiesMngmtConsultSvcsAgreement.pdf
Attachment: EnergyConservationConsultingSvcs6185Rec.pdf

18. APPROVAL TO REJECT BID #7033 FOR LOCK AND KEY PARTS AND ACCESSORIES

Description
Bids to provide 'Lock & Key Parts and Accessories' were received from four bidders on November 21, 2006.  It is requested that all bids be rejected because they were non-responsive to the requirement to submit price lists.  The specifications will be rewritten and the services will be rebid in the near future.

Recommendation
That all bids to provide 'Lock and Key Parts and Accessories' be rejected.
Attachment: Lock&KeyPtsandAccess7033Rec.pdf

19. APPROVAL TO AWARD BID #7039 FOR FLUID MILK AND OTHER DAIRY PRODUCTS

Description
Bids to provide 'Fluid Milk and Other Dairy Products' were received from three vendors on November 8, 2006.  The bid of Velda Farms, LLC, was the best low bid meeting the advertised specifications.  This bid is for a period of one year with the option to renew for two additional one-year periods.  The funds for these purchases are contained in the Food and Nutrition Services budget. 

Recommendation
That the bid of Velda Farms, LLC, to provide 'Fluid Milk and Other Dairy Products' in an amount not to exceed $975,000.00, be approved for award and purchase.
Attachment: Milk7039Rec.pdf

20. APPROVAL OF INTERLOCAL CONTRACT FOR COOPERATIVE PURCHASING WITH HOUSTON-GALVESTON AREA COUNCIL

Description
The District requests permission to enter into an interlocal contract with Houston-Galveston Area Council in order to utilize their cooperative purchasing agreements. 

Recommendation
That the interlocal contract with Houston-Galveston Area Council be approved.
Attachment: Houston-GalvestonInterlocalContractCoopPurchasingRec.pdf

21. APPROVAL TO AWARD BID #7010 FOR PORCELAIN, CERAMIC AND QUARRY TILE - INSTALLATION AND REPAIRS

Description
Bids to provide 'Porcelain, Ceramic and Quarry Tile - Installation and Repairs' were received from four vendors on November 28, 2006.  The bid of Spectra Contract Flooring was the best low bid meeting the advertised specifications.  The bid of Aldrich Rug Interiors, Inc. was non-responsive to bidding the price of tile.  This bid is for a period of one year with the option to renew for two additional one-year periods.  The funds for these purchases are contained in the capital budget allocated to the Facilities Services Department.

Recommendation
That the bid of Spectra Contract Flooring, to provide 'Porcelain, Ceramic and Quarry Tile - Installation and Repairs' in an amount not to exceed $250,000.00, be approved for award and purchase.
Attachment: TileInstall7010Rec.pdf

FACILITIES

22. APPROVAL AND/OR RATIFICATION OF FACILITIES SERVICES CHANGE ORDER(S)

Description
The Change Order(s) are summarized on the enclosure for ease of review.

Recommendation
That the Facilities Services Change Order(s) be approved and/or ratified as presented.
Attachment: FSD-ChangeOrderSummary2007.xls
Attachment: 121206 BH C032.pdf

CONSTRUCTION

23. APPROVAL OF AMENDMENT #1 TO THE ARCHITECT'S AGREEMENT FOR THE MIDDLE SCHOOL "EE" PROJECT

Description

This amendment covers modifications to Article 3 [Additional Services] of the contract.  This will include the adjustments to and the addition of articles in Article 3 for the additional services required by Seibert Architects, PA.  The scope of work for the amendment is as follows:

Article 3.2.37 be increased by $25,000.00 for miscellaneous revisions to the buildings;

Article 3.2.38 be added in the amount not to exceed $17,567.75 for professional services for the development of a building program and a building design for a shared use library;

Article 3.2.39 be added in the amount of $175,000.00 for professional services required to pursue LEED certification for the campus;

Article 3.2.40 be added in the amount not to exceed $144,000.00 for professional services to redesign Building #7;

Article 3.2.41 be added in the amount not to exceed $50,000.00 for professional services for revisions to the site design resulting from building changes and site drainage issues.

The total amount for these new articles shall not exceed $411,567.75.  The funds for this amendment are available through the project budget account.

Recommendation
That Amendment #1 to the agreement, dated 7/19/2005, with Seibert Architects, PA for the Middle School "EE" project be approved as presented.
Attachment: BaIenc12-12-06MS-EE-ArchAmend 1..pdf

24. APPROVAL OF UPDATE #2 TO THE 2006/2007 ANNUAL CERTIFICATION OF PROFESSIONALS FOR CONSTRUCTION RELATED SERVICES

Description

The recommended professionals have submitted annual request for certification by the School Board to provide professional construction related services for Sarasota County School Board projects.  These submissions are in accordance with School Board Policy #7.71.  The initial 2006/2007 list was Board approved 10/3/2006 (Item #23).  The newly added firms are identified, on the enclosure, at the end of the initial listing and are in bold print.  Upon Board approval, the pertinent data from these submissions will be incorporated to the existing list.

Recommendation
That Update #2 to the 2006/2007 Annual Certification of Professionals for Construction Related Services be approved as presented.
Attachment: BAIenc12-12-06Update2Annual Cert2006.pdf

25. APPROVAL OF RANKING OF CONSTRUCTION MANAGERS FOR THE GOCIO ELEMENTARY SCHOOL - HVAC RENOVATION PROJECT

Description

The scope shall include construction management services to renovate the HVAC systems in Buildings #1 and #2 including new chiller, thermal energy storage system addition, above ground piping, air side systems, and lighting and electrical distribution at the referenced campus.  Also included is carpet replacement, floor sealing, demountable partition replacement, and upgrade of toilet rooms to comply with current ADA requirements.  On 12/11/2006, the Professional Services Selection Committee (PSSC) met to select a construction manager for this project.  The PSSC has ranked them in accordance with Board policy.  The project budget is approximately $3,000,000.00.  Funds for this project are available in the capital budget account.

Recommendation
That the ranking of construction managers for the Gocio Elementary School - HVAC Renovation project be approved as presented and the Director of Construction Services be authorized to attempt negotiations with the top-ranked firm.
Attachment: BAIenc12-12-06GocioHVAC-CMr.pdf

26. APPROVAL OF RANKING OF CERTIFIED AND QUALIFIED ENGINEERING FIRMS FOR CIVIL ENGINEERING SERVICES - MINOR PROJECTS FOR A PERIOD OF THREE (3) YEARS

Description

The scope shall be to provide civil engineering services for minor projects as assigned.  These projects are defined as those with a construction cost of less than $250K and consultant fees of less than $25K.  On 12/1/2006, the Professional Services Selection Committee (PSSC) met to select certified and qualified engineering firms for this continuing services contract.  The PSSC has ranked them in accordance with School Board Policy #7.71.  The cost for these services for a three-year period is not to exceed $300,000.00.  Funds for these services are available through individual project accounts.

Recommendation
That the ranking of certified and qualified engineering firms for Civil Engineering Services - Minor Projects, for a period of three (3) years, be approved as presented and the Director of Construction Services be authorized to attempt negotiations with the two (2) top-ranked firms.  
Attachment: BAIenc12-12-06CivilEngSvc 4.pdf

27. APPROVAL OF RANKING OF CERTIFIED AND QUALIFIED ENGINEERING FIRMS FOR CIVIL ENGINEERING SERVICES - PLAN REVIEW FOR A PERIOD OF THREE (3) YEARS

Description
The scope shall be to provide civil plan review services for the District's Permitting Division.  On 12/1/2006, the Professional Services Selection Committee (PSSC) met to select certified and qualified engineering firms for this continuing services contract.  The PSSC has ranked them in accordance with School Board Policy #7.71.  The cost for these services for a three-year period is not to exceed $150,000.00.  Funds for these services are available through individual project accounts.

Recommendation
That the ranking of certified and qualified engineering firms for Civil Engineering Services - Plan Review, for a period of three (3) years, be approved as presented and the Director of Construction Services be authorized to attempt negotiations with the two (2) top-ranked firms.
Attachment: BAIenc12-12-06CivilEngSvc 5.pdf

28. APPROVAL OF RANKING OF CERTIFIED AND QUALIFIED ENGINEERING FIRMS FOR STRUCTURAL ENGINEERING SERVICES, STRUCTURAL PLAN REVIEW & THRESHOLD BUILDING INSPECTION SERVICES FOR A PERIOD OF THREE (3) YEARS

Description
The scope shall include evaluation of existing facilities and construction projects, district-wide, and recommendations on methods of required repairs and replacements of structural elements.  The firms shall also provide structural plan review services for the District's Permitting Division.  The scope shall also include threshold building inspections, district-wide, and design and construction administration of minor repair/replacement projects as assigned by School Board staff.  On 12/1/2006, the Professional Services Selection Committee (PSSC) met to select certified and qualified engineering firms for this continuing services contract.  The PSSC has ranked them in accordance with School Board Policy#7.71.  The cost for these services for a three-year period is not to exceed $750,000.00.  Funds for these services are available through individual project accounts.

Recommendation

That the ranking of certified and qualified engineering firms for Structural Engineering Services, Structural Plan Review and Threshold Building Inspection Services, for a period of three (3) years, be approved as presented and the Director of Construction Services be authorized to attempt negotiations with the three (3) top-ranked firms.

Attachment: BAIenc12-12-06StrucEngSvc 3.pdf

29. APPROVAL OF RANKING OF CERTIFIED AND QUALIFIED ENGINEERING FIRMS FOR SOUTHWEST FLORIDA WATER MANAGEMENT DISTRICT (SWFWMD) STATUS REPORTS FOR A PERIOD OF THREE (3) YEARS

Description
The scope shall be to provide reports for Southwest Florida Water Management District (SWFWMD) permitted retention/detention areas for all School Board facilities, district-wide.  The scope includes field verification of compliance with record drawings and preparation of appropriate reports.  On 12/1/2006, the Professional Services Selection Committee (PSSC) met to select a certified and qualified engineering firm for this continuing services contract.  The PSSC has ranked them in accordance with School Board Policy #7.71.  The cost for these services for a three-year period is not to exceed $250,000.00.  Funds for these services are available through individual project accounts.

Recommendation

That the ranking of certified and qualified engineering firms for Southwest Florida Water Management District (SWFWMD) Status Reports, for a period of three (3) years, be approved as presented and the Director of Construction Services be authorized to attempt negotiations with the top-ranked firm.

Attachment: BAIenc12-12-06SWFWMD-Stat 2.pdf

30. APPROVAL AND/OR RATIFICATION OF CONSTRUCTION SERVICES CHANGE ORDER(S)

Description
The Change Order(s) are summarized on the enclosure.  These change orders collectively total an increase of $289,167.43 in contract amounts.

Recommendation

That the Construction Services Change Order(s) be approved and/or ratified as presented.

Attachment: BAIenc12-12-06CO-CSD.pdf

FINANCE

31. ACCEPTANCE OF THE FINANCIAL STATEMENT AND INDEPENDENT AUDITORS' REPORT ON THE SARASOTA COUNTY SCHOOL DISTRICT SCHOOL INTERNAL FUNDS (THE INTERNAL ACCOUNTS OF THE SARASOTA COUNTY SCHOOL BOARD) AS OF JUNE 30, 2006

Description
Natherson & Company, P.A. has completed the Financial Statement and Independent Auditors' Report on the Sarasota County School District School Internal Funds (The Internal Accounts of the Sarasota County School Board as of June 30, 2006.)  Natherson & Company included two non-material reportable conditions in their audit report.  The first reportable condition concerned the accounts receivable at the Sarasota County Technical Institute that primarily was a result of a new software program being implemented during the fiscal year being audited.  Staff at SCTI was instructed to review the student accounts receivable records for accuracy.  The second reportable condition recommended that school bookkeepers no longer be authorized as co-signers on school bank accounts.  The checking accounts require two signatures (one must be the principal of the school).  The Memorandum of Advisory Comments had three recommendations for the school internal funds.

Recommendation
That the Independent Auditors' Report on the Sarasota County School District Internal Funds as of June 30, 2006, be accepted as presented.

32. APPROVAL OF THE SUPERINTENDENT'S FINANCIAL STATEMENT FOR THE MONTH ENDING OCTOBER 31, 2006

Description
The Superintendent's Financial Statement for the month ending October 31, 2006, does not reflect any unusual trends after the Budget Amendments, that were approved by the School Board on November 21, 2006.  The salaries and benefits reflect a favorable trend when compared to last fiscal year at the same time because retroactive pay was paid on September 30, 2005 last year and will not be paid until December 14, 2006 this year.  The important Superintendent's Financial Statement will be the comparison of December 31, 2005 and December 31, 2006, after the retroactive pay has been completed and after the Department of Education completes its Third Florida Education Finance Program (FEFP) calculation.  The Third FEFP calculation is normally completed in the first or second week of January and will reflect the results of the October FTE count on a statewide basis.  The critical FEFP calculations in any fiscal year are the third and the fourth.  The fourth calculation will reflect the results of the February FTE count and will be completed at the end of April.  Cash flow wise, the General Fund is at a deficit balance on October 31, 2006, which is normal because we do not receive our property taxes until November.  Our cash flow in the General Fund is enhanced in the first few months of the fiscal year because the State of Florida advances us the State Revenues because we are a property rich school district and the State of Florida statutes allow school districts to borrow money between funds during a fiscal year as long as the funds are replaced by the end of the fiscal year.  As of November 28, 2006, the General Fund cash flow is now positive again after the second payment from the tax collector.

Recommendation
That the Superintendent's Financial Statement for the month ending October 31, 2006, be approved as presented.
Attachment: Octobersuper.pdf

JOB DESCRIPTIONS

33. APPROVAL OF THE NEW JOB DESCRIPTION FOR ENERGY EDUCATION SPECIALIST, FACILITIES SERVICES

Description

The new job description for Energy Education Specialist, Facilities Services is being presented for School Board approval.

Recommendation
That the School Board of Sarasota approve the new job description for Energy Education Specialist, Facilities Services.
Attachment: Job 302 - EngryEdSpecFacServ.doc